Worldwide Engagement for Digitizing Biocollections

Event Planning

These documents are intended to provide guidance for hosts of onsite WeDigBio events. Feel free to edit or modify the documents to suit the needs of your institution. We are happy to provide editable version of the docs to aid in this; just email us to request a .doc.  Please note that there will not be any onsite events during WeDigBio Lite 2020 (April 16–19). There will again be onsite events during WeDigBio 2020 (October 15–18).

If you have questions about whether WeDigBio would be a good fit for your research needs, check out this webinar on Crowdsourcing Basics: What is crowdsourcing, and will it work for your collection?, given by Alyssa Caywood and Julia Colby of the Milwauke Public Museum. This is the pdf of the presentation for this webinar.

Austin Mast's plenary talk on WeDigBio at the 2015 Society for the Preservation of Natural History Collections Conference for event ideas and context.

Event Planning. This document provides a list of to-dos and logistical concerns for event hosts.

Tasklist and Timeline. This document provides a suggested timeline for when various tasks should be completed to prepare you to host an event.


WeDigBio is funded by a grant from the National Science Foundation's Advancing Digitization of Biodiversity Collections Program (Cooperative Agreement EF-1115210). Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.